Financial Statements

Notes to the Financial Statements (unaudited)

For the year ended March 31, 2015

1. Authority and objectives

The Department of Justice was created by an Act of Parliament in 1868 to be responsible for the legal affairs of the Government of Canada and to provide legal services to individual departments and agencies. The Department’s work reflects the duties of its Minister’s dual role as Attorney General of Canada and as Minister of Justice. The Department is established under the authority of Schedule I to the Financial Administration Act and is funded through annual appropriations.

The department conducts its two priorities along four program activities:

(a) A Fair, Relevant and Accessible Canadian Justice System

Stewardship of the Canadian Legal Framework

The Department fulfils its stewardship role by ensuring a bilingual and bijural national legal framework for the administration of justice that contributes to a safe and just society for all Canadians and confidence in Canada's justice system. The Department develops and tests innovative approaches to strengthen the legal framework within the following domains: criminal law, youth criminal justice, sentencing, official languages, marriage and divorce, access to justice, legal dualism, and Aboriginal justice. In addition, in view of the federal government's shared interest in a sustainable justice system, the Department promotes and facilitates ongoing dialogue with the provinces and territories in the areas of shared jurisdiction and provides funding for the delivery of programs that directly support federal policy objectives.

Office of the Federal Ombudsman for Victims of Crime

The Office of the Federal Ombudsman for Victims of Crime (OFOVC) was created to provide a voice for victims of crime at the federal level and to ensure that the federal government meets its commitments to victims. The Office provides direct information, referral, and complaint-review services to its primary clients – victims, victims' family members or representatives, victim-serving agencies, and other related stakeholders. The Office also helps raise awareness of systemic issues amongst all criminal justice and victim-serving personnel and provides related recommendations and advice to the Government of Canada through the Minister of Justice. In order to fulfill its mandate, the Office promotes access by victims to existing federal programs and services for victims; addresses complaints of victims about compliance with the provisions of the Corrections and Conditional Release Act ; promotes awareness of the needs and concerns of victims and the applicable laws that benefit victims of crime, including promoting the principles set out in the Canadian Statement of Basic Principles of Justice for Victims of Crime; identifies and reviews emerging and systemic issues that negatively impact victims of crime; and facilitates access by victims to existing federal programs and services by providing them with information and referrals. The Ombudsman reports directly to the Minister of Justice and, as such, the Office falls outside the Department's governance framework.

(b) A Federal Government that is Supported by High-Quality Legal Services

Legal Services to Government Program

The Department of Justice provides an integrated suite of high-quality legal advisory, litigation, and legislative services to the Minister of Justice and to all federal departments and agencies to support them in meeting the Government's policy and programming priorities and to advance the overall objectives of the Government. Services are provided through a network of departmental legal services units co-located with client departments and agencies, specialized legal capacities within national headquarters, and a network of regional offices and sub-offices providing legal advisory and litigation services to federal departments and agencies across the country.

(c) The following program activity supports all strategic outcomes within this organization

Internal Services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Management and Oversight Services; Communications Services; Legal Services; Human Resources Management Services; Financial Management Services; Information Management Services; Information Technology Services; Real Property Services; Materiel Services; Acquisition Services; and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not those provided specifically to a program.

2. Summary of significant accounting policies

These financial statements have been prepared using the Government's accounting policies stated below, which are based on Canadian public sector accounting standards. The presentation and results using the stated accounting policies do not result in any significant differences from Canadian public sector accounting standards.

The significant accounting policies are as follows:

(a) Parliamentary authorities

The Department is financed by the Government of Canada through Parliamentary authorities. Financial reporting of authorities provided to the Department do not parallel financial reporting according to generally accepted accounting principles since authorities are primarily based on cash flow requirements. Consequently, items recognized in the Statement of Operations and Departmental Net Financal Position and in the Statement of Financial Position are not necessarily the same as those provided through authorities from Parliament. Note 3 provides a reconciliation between the bases of reporting. The planned results amounts in the “Expenses” and “Revenues” sections of the Statement of Operations and Departmental Net Financial Position are the amounts reported in the Future-oriented Statement of Operations included in the 2014-15 Report on Plans and Priorities. The planned results amounts in the “Government funding and transfers” section of the Statement of Operations and Departmental Net Financial Position and in the Statement of Change in Departmental Net Debt were prepared for internal management purposes and have not been previously published.

(b) Net cash provided by Government

The Department operates within the Consolidated Revenue Fund (CRF), which is administered by the Receiver General for Canada. All cash received by the Department is deposited to the CRF, and all cash disbursements made by the Department are paid from the CRF. The net cash provided by Government is the difference between all cash receipts and all cash disbursements, including transactions between departments of the Government.

(c) Due from the Consolidated Revenue Fund (CRF)

Amounts due from or to the CRF are the result of timing differences at year-end between when a transaction affects authorities and when it is processed through the CRF. Amounts due from the CRF represent the net amount of cash that the Department is entitled to draw from the CRF without further authorities to discharge its liabilities.

(d) Revenues

(e) Expenses - Recorded on the accrual basis:

(f) Employee future benefits

i. Pension benefits

Eligible employees participate in the Public Service Pension Plan, a multiemployer pension plan administered by the Government. The Department's contributions to the Plan are charged to expenses in the year incurred and represent the total departmental obligation to the Plan. Current legislation does not require the Department to make contributions for any actuarial deficiencies of the Plan.

ii. Severance benefits

Severance benefits: Employees entitled to severance benefits under labour contracts or conditions of employment earn these benefits as services necessary to earn them are rendered. The obligation relating to the benefits earned by employees is calculated using information derived from the results of the actuarially determined liability for employee severance benefits for the Government as a whole.

(g) Receivables

Receivables are stated at the lower of cost and net recoverable value; an allowance for doubtful accounts is made for receivables where recovery is considered uncertain. The allowance for doubtful accounts represents management's best estimate of probable losses in receivables. The allowance is determined based on an analysis of historic loss experience and an assessment of current conditions. The allowance is increased for losses and reduced by amounts written-off.

Under the Family Orders and Agreements Enforcement Assistance Act, remission order PC 1994-269, outstanding receivables are written-off once the garnishee application has terminated. The application terminates when the five-year life of the garnishment summons has expired or when the province or territory has requested that the application be cancelled.

Receivables that are not available to discharge the Department's liabilities are considered to be held on behalf of the Government of Canada.

(h) Contingent liabilities

Contingent liabilities are potential liabilities which may become actual liabilities when one or more future events occur or fail to occur. To the extent that the future event is likely to occur or fail to occur, and a reasonable estimate of the loss can be made, an estimated liability is accrued and an expense recorded. If the likelihood is not determinable or an amount cannot be reasonably estimated, the contingency is disclosed in the notes to the financial statements.

(i) Tangible capital assets

All tangible capital assets and leasehold improvements are recorded at their acquisition cost and amortized over their estimated useful life on a straight-line basis as follows:

Tangible capital assets
Asset class Acquisition cost equal or greater than Amortization period
Office and other equipment $10,000 5 to 8 years
Telecommunications equipment $10,000 4 to 5 years
Informatics hardware $1,000 3 to 5 years
Informatics software $10,000 3 to 5 years
Furniture and furnishings $1,000 10 years
Motor vehicles $10,000 5 years
Leasehold improvements $10,000 Lesser of useful life or remaining term of the lease
Work in progress In accordance with asset class Once in service, in accordance with asset class

Assets under construction are recorded in the applicable capital asset class in the year that they become available for use and are not amortized until they become available for use.

Amortization of the tangible capital asset commences the month following the date the asset is put into service.

Assets under construction are recorded in the applicable capital asset class in the year that they become available for use and are not amortized until they become available for use.

Amortization of the tangible capital asset commences the month following the date the asset is put into service.

(j) Measurement uncertainty

The preparation of these financial statements requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses. At the time of preparation of these statements, management believes the estimates and assumptions to be reasonable. The most significant items where estimates are used are contingent liabilities, the liability for employee severance benefits, allowance for doubtful accounts, and the useful life of tangible capital assets. Actual results could significantly differ from those estimated. Management’s estimates are reviewed periodically and, as adjustments become necessary, they are recorded in the financial statements in the year they become known.

3. Parliamentary authorities

The Department receives most of its funding through annual parliamentary authorities. Items recognized in the Statement of Operations and Departmental Net Financial Position and the Statement of Financial Position in one year may be funded through parliamentary authorities in prior, current or future years. Accordingly, the Department has different net results of operations for the year on a government funding basis than on an accrual accounting basis. The differences are reconciled in the following tables:

(a) Reconciliation of net cost of operations to current year authorities used
(in thousands of dollars)
2015 2014
Net cost of operations before government funding and transfers 743,539 733,941
Adjustments for items affecting net cost of operations but not affecting authorities:
Amortization of tangible capital assets (note 8) (13,550) (14,008)
Net loss on write off of tangible capital assets (1,346) -
Vacation pay and compensatory leave (645) 601
Employee future benefits (8,350) 47,716
Adjustments to previous year's accounts payable 6,920 8,420
Bad debt expense (4,688) (5,294)
Employee benefits recovered 43,147 45,508
Services provided without charge by other government departments (note 11) (88,398) (91,950)
Accrual for workforce adjustment - (1,086)
Accrued liabilites not charged to authorities 5,800 -
Other 1 25
Total items affecting net cost of operations but not affecting authorities (61,109) (10,068)
Adjustments for items not affecting net cost of operations but affecting authorities:
Reversal of accrual for workforce adjustment 1,086 4,258
Reversal of accrual for unratified collective agreements - 271
Acquisitions of tangible capital assets (note 8) 7,450 8,814
Transition payments for implementing salary payments in arrears 17,849 -
Change in prepaid expenses (8) (22)
Other 45 (154)
Total items not affecting net cost of operations but affecting authorities 26,422 13,167
Current year authorities used 708,852 737,040
(b) Authorities provided and used
(in thousands of dollars)
2015 2014
Authorities provided:
Vote 1 - Operating expenditures 296,463 326,037
Vote 5 - Grants and contributions 356,435 356,435
Statutory amounts 77,656 83,177
Less:
Appropriations available for future years (2) (2)
Voted appropriations lapsed (21,700) (28,607)
Current year authorities used 708,852 737,040

4. Accounts payable and accrued liabilities

Accounts payable and accrued liabilities
(in thousands of dollars)
2015 2014
Federal government departments and agencies 2,322 4,547
External parties
Accounts payable 34,631 34,902
Accrued salaries 25,298 5,213
Total accounts payable to external parties 59,929 40,115
Accrual for workforce adjustment - 1,086
Other liabilities - 8,600
Total accrued liabilities 59,929 49,801
Total accounts payable and accrued liabilities 62,251 54,348

In Canada’s Economic Action Plan 2012, the Government announced savings measures to be implemented by departments over the next three fiscal years starting in 2012-2013. As a result, the Department has recorded at March 31, 2015, an obligation for termination benefits for an amount of $0 ($1,086,000 in 2013-2014) as part of accrued liabilities to reflect the estimated workforce adjustment costs.

5. Family Law account

Under the Family Orders and Agreements Enforcement Assistance Act, the Department assists provinces and territories in the enforcement of family support orders and agreements by providing garnishment assistance through the interception of designated federal moneys payable to individuals owing family financial support. These intercepted moneys (consisting of garnisheed moneys such as income tax refunds, employment insurance benefits, etc.) are deposited into the Family Law account from which payments to the provinces and territories are then made. The provinces and territories distribute these payments to the beneficiaries:

Family Law account
(in thousands of dollars)
2015 2014
Family Law account - Beginning of year 1,503 4,332
Receipts 179,775 168,189
Payments (175,713) (171,018)
Family Law account - End of year 5,565 1,503

6. Employee future benefits

(a) Pension benefits

The Department's employees participate in the public service pension plan (the “Plan”), which is sponsored and administered by the Government of Canada. Pension benefits accrue up to a maximum period of 35 years at a rate of 2 percent per year of pensionable service, times the average of the best five consecutive years of earnings. The benefits are integrated with Canada/Québec Pension Plan benefits and they are indexed to inflation.

Both the employees and the Department contribute to the cost of the Plan. Due to the amendment of the Public Service Superannuation Act following the implementation of provisions related to Economic Action Plan 2012 , employee contributors have been divided into two groups – Group 1 relates to existing plan members as of December 31, 2012 and Group 2 relates to members joining the Plan as of January 1, 2013. Each group has a distinct contribution rate.

For Group 1 members, the expense presented below represents approximately 1.41 times (1.6 times in 2013-2014) the employee contributions and, for Group 2 members, approximately 1.39 times (1.5 times in 2013-2014) the employee contributions.

Pension benefits
(In thousands of dollars)
2015 2014
Pension expense 53,024 58,403

The Department's responsibility with regard to the Plan is limited to its contributions. Actuarial surpluses or deficiencies are recognized in the Financial Statements of the Government of Canada, as the Plan's sponsor.

(b) Severance benefits

The Department provides severance benefits to its employees based on eligibility, years of service and salary at termination of employment. These severance benefits are not pre-funded. Benefits will be paid from future authorities. Information about the severance benefits, measured as at March 31, is as follows:

As part of collective agreement negotiations with certain employee groups, and changes to conditions of employment for executives and certain non-represented employees, the accumulation of severance benefits under the employee severance pay program ceased for these employees commencing in 2012. Employees subject to these changes have been given the option to be immediately paid the full or partial value of benefits earned to date or collect the full or remaining value of benefits on termination from the public service. These changes have been reflected in the calculation of the outstanding severance benefit obligation.

Severance benefits
(in thousands of dollars)
  2015 2014
Accrued future benefit obligation - Beginning of year 35,290 83,007
Expense for the year 14,793 (818)
Benefits paid during the year (6,443) (46,899)
Accrued future benefit obligation - End of year 43,640 35,290

7. Accounts receivable and advances

Accounts receivable and advances
(in thousands of dollars)
2015 2014
Restated (note 14)
Federal government departments and agencies 31,430 28,764
External parties
Family Law 11,724 12,245
Allowance for doubtful accounts (11,033) (11,511)
Total accounts receivable from Family Law 691 734
Other receivables and advances 646 894
Allowance for doubtful accounts on receivables from external parties (122) (70)
Total other receivables and advances 1,215 1,558
Gross accounts receivable 32,645 30,322
Accounts receivable held on behalf of Government (807) (1,173)
Net accounts receivable 31,838 29,149

8. Tangible capital assets

Tangible capital asset class
(in thousands of dollars)
Opening balance Acquisitions Disposals and transfers Closing balance
Office and other equipment 1,291 150 (390) 1,051
Telecommunications equipment 1,553 33 - 1,586
Informatics hardware 13,259 1,263 (841) 13,681
Informatics software 26,951 1,258 (3,370) 24,839
Furniture and furnishings 25,387 490 (8,090) 17,787
Motor vehicles 32 - - 32
Leasehold improvements 32,430 11 3,616 36,057
Work in progress - software development 180 554 (458) 276
Work in progress - leasehold improvements 36 3,691 (3,616) 111
Total tangible capital assets 101,119 7,450 (13,149) 95,420
Accumulated amortization
(in thousands of dollars)
Opening balance Current year amortization Disposals and transfers Closing balance
Office and other equipment 1,029 92 (391) 730
Telecommunications equipment 839 296 - 1,135
Informatics hardware 5,804 2,829 (841) 7,792
Informatics software 12,629 4,747 (2,482) 14,894
Furniture and furnishings 15,020 1,743 (8,089) 8,674
Motor vehicles 22 6 - 28
Leasehold improvements 22,172 3,837 - 26,009
Total accumulated amortization 57,515 13,550 (11,803) 59,262
Net book value
(in thousands of dollars)
2015 2014
Office and other equipment 321 262
Telecommunications equipment 451 714
Informatics hardware 5,889 7,455
Informatics software 9,945 14,322
Furniture and furnishings 9,113 10,367
Motor vehicles 4 10
Leasehold improvements 10,048 10,258
Work in progress - software development 276 180
Work in progress - leasehold improvements 111 36
Total net book value 36,158 43,604

Amortization expense for the year ended March 31, 2015 is $13,550,000 ($14,008,000 in 2013-14).

Disposals of assets under construction represent assets that were put into use in the year and have been transferred to the other capital asset classes as applicable.

9. Contingent liabilities

Claims and litigation

Claims have been made against the Department in the normal course of operations. These claims include items with pleading amounts and other for which no amount is specified. While the total amount claimed in these actions is significant, their outcomes are not determinable. The Department has recorded an allowance for claims and litigations where it is likely that there will be a future payment and a reasonable estimate of the loss can be made. Claims and litigations for which the outcome is not determinable and a reasonable estimate can be made by management am ount to approximately $3,250,000 ($250,000 2013-14) at March 31, 2015.

10. Contractual obligations

The nature of the Department's activities results in some large multi-year contracts and obligations whereby the Department will be obligated to make future payments in order to carry out its transfer payment programs or when the services and/or goods are received.

Significant contractual obligations that can be reasonably estimated are summarized as follows:

Contractual obligations
(in thousands of dollars)
2015-16 2016-17 2017-18 2018-19 2019-20 and thereafter
Transfer payments 290,753 289,912 161,491 - -

11. Related party transactions

The Department is related as a result of common ownership to all Government of Canada departments, agencies, and Crown corporations. The Department enters into transactions with these entities in the normal course of business and on normal trade terms.

During the year, the Department received services without charge from certain common service organizations, related to accommodation, the employer's contribution to the health and dental insurance plans, and workers' compensation coverage. These services provides without charge have been recorded in the Department's Statement of Operations and Departmental Net Financial Position as follows:

Related party transactions
(in thousands of dollars)
  2015 2014
Accommodation provided by Public Works and Government Services Canada 47,431 47,359
Employer's contributions to the health and dental insurance plans paid by Treasury Board Secretariat 40,925 44,549
Workers’ compensation coverage provided by Employment and Social Development Canada 42 42
Total 88,398 91,950

The Government has centralized some of its administrative activities for efficiency, cost-effectiveness purposes and economic delivery of programs to the public. As a result, the Government uses central agencies and common service organizations so that one department performs services for all other departments and agencies without charge. The costs of these services, such as the payroll and cheque issuance services provided by Public Works and Government Services Canada and audit services provided by the Office of the Auditor General are not included in the Department’s Statement of Operations and Departmental Net Financial Position. The costs of information technology infrastructure services provided by Shared Services Canada, following the transfer of responsibilities in November 2011 and April 2013, are also not included in the Department’s Statement of Operations and Departmental Net Financial Position.

In addition, the Department of Justice has provided legal services, such as advisory, litigation and legislative services, without charge to other government departments for a total amount of $133,157,000 ($145,744,000 in 2013-14). The amount is determined based on actual salary and operating expenses attributed to non-recoverable services provided to other government departments.

12. Transfer of the transition payments for implementing salary payments in arrears

The Government of Canada implemented salary payments in arrears in 2014-15. As a result, a one-time payment was issued to employees and will be recovered from them in the future. The transition to salary payments in arrears forms part of the transformation initiative that replaces the pay system and also streamlines and modernizes the pay processes. This change to the pay system had no impact on the expenses of the Department. However, it did result in the use of additional spending authorities by the Department. Prior to year end, the transition payments for implementing salary payments in arrears were transferred to a central account administered by Public Works and Government Services Canada, who is responsible for the administration of the Government pay system.

13. Segmented information

Presentation by segment is based on the Department's program alignment architecture. The presentation by segment is based on the same accounting policies as described in the Summary of significant accounting policies in note 2. The following table presents the expenses incurred and revenues generated for the main program activities, by major object of expenses and by major type of revenues. The segment results for the period are as follows:

Segmented information
(in thousands of dollars)
Office of the Federal Ombudsman for Victims of Crime Stewardship of the Canadian Legal Framework Legal Services to Government Program Internal Services 2015 2014
Operating expenses
Salaries and employee benefits 853 44,228 442,532 129,836 617,449 611,582
Accommodation 50 18,088 21,523 12,696 52,357 52,589
Professional and special services 130 3,263 15,030 16,440 34,863 35,065
Amortization of tangible capital assets - 121 738 12,691 13,550 14,008
Travel and relocation 49 674 4,546 682 5,951 5,883
Utilities, materials and supplies 10 200 2,060 3,379 5,649 5,769
Bad debts - 4,688 - - 4,688 5,294
Information 47 445 2,183 291 2,966 3,245
Repairs and maintenance - 5 42 1,848 1,895 3,234
Communications 1 117 519 544 1,181 1,602
Other - 481 3,053 3,413 6,947 1,231
Rentals 3 118 284 441 846 841
Claims and ex-gratia payments - - 32 (8,600) (8,568) 93
Total operating expenses 1,143 72,428 492,542 173,661 739,774 740,436
Transfer payments
Provinces and territories - 305,750 - - 305,750 304,656
Non-profit institutions and organizations - 37,509 - - 37,509 32,143
International organizations - 441 - - 441 894
Individuals - 437 - - 437 677
Total transfer payments - 344,137 - - 344,137 338,370
Total expenses 1,143 416,565 492,542 173,661 1,083,911 1,078,806
Revenues
Legal services - - 292,661 44,193 336,854 338,851
Family Law fees - 7,721 - - 7,721 8,376
Common Services - - - 3,518 3,518 6,014
Other revenues - 607 199 18 824 853
Revenues earned on behalf of Government - (8,328) (199) (18) (8,545) (9,229)
Total revenues - - 292,661 47,711 340,372 344,865
Net cost of operations before government funding and transfers 1,143 416,565 199,881 125,950 743,539 733,941

14. Comparative information

Comparative figure have been reclassified to conform to current year's presentation

According to Treasury Board Accounting Standard 1.2, revenues earned and expenses incurred on behalf of the government are presented distinctly in the Statement of Operations and Departmental Net Financial Position, as are the financial assets and liabilities held on behalf of the government in the Statement of Financial Position.

In 2014-2015, corrections were made in determining financial assets considered as held on behalf of the government. These changes have been applied retroactively, and comparative information for 2013-2014 has been restated.

The effect of these corrections was to decrease the net cost of operations after government funding and transfers by $4,049 for 2014-2015 ($4,222 for 2013-2014).

Corrections in prior year financial statements:

Statement of Financial Position
(in thousands of dollars)
2014 As previously stated Effect of correction 2014 Restated
Due from Consolidated Revenue 304,113 (150) 303,963
Financial assets held on behalf of Government (5,545) 4,372 (1,173)
Departmental net financial position (25,665) 4,222 (21,443)
Statement of operations and Departmental Net Financial Position: Government funding and transfers
(in thousands of dollars)
2014 As previously stated Effect of correction 2014 Restated
Net cash provided by Government 788,285 4,372 792,657
Change in due from Consolidated Revenue Fund (91,223) (150) (91,373)
Net cost or (revenue) of operations after government funding and transfers (53,571) (4,222) (57,793)