2015–16 Departmental Performance Report
Supplementary Information Tables
Departmental Sustainable Development Strategy
1. Overview of the Federal Government's Approach to Sustainable Development
The Federal Sustainable Development Strategy (FSDS) 2013–16 guides the Government of Canada’s sustainable development activities, as required by the Federal Sustainable Development Act. In keeping with the objectives of the Act to make environmental decision-making more transparent and accountable to Parliament, the Department of Justice (JUS) supports the implementation of the FSDS through the activities in this supplementary information table.
The Departmental Sustainable Development Strategy presents the results for Theme IV–Shrinking the Environmental Footprint – Beginning with Government.
4. Theme IV: Targets and Implementation Strategies
Goal 7: Waste and Asset Management
Target 7.2: Green Procurement
As of April 1, 2014, the Government of Canada will continue to take action to embed environmental considerations into public procurement, in accordance with the federal Policy on Green Procurement.
Performance Measurement
Expected result
Environmentally responsible acquisition, use, and disposal of goods and services.
| Performance indicator | Performance level achieved |
|---|---|
Departmental approach to further the implementation of the Policy on Green Procurement in place as of April 1, 2014. JUS Implementation Strategies
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Completion date: March 31, 2015 Performance Status: Achieved DPR Statement Justice Canada’s approach to further implementing its Policy on Green Procurement has been in place since April 2014. The approach established requirements in support of each of the Department’s commitments to green procurement, including the integration of environmental considerations in the preparation of solicitation documents and the acquisition card purchasing process, as detailed in the Department’s Report on Plans and Priorities for fiscal year 2014-2015. |
Number and percentage of procurement and/or materiel management specialists who completed the Canada School of Public Service Green Procurement course (C215) or equivalent, in fiscal year. JUS Implementation Strategies
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Targeted Performance Level: 100 percent Performance Status: Achieved DPR Statement In fiscal year 2015-2016, all 30 (100 percent) of Justice Canada's procurement and materiel management functional specialists completed the Canada School of Public Service Green Procurement course (C215) or equivalent prior to March 31, 2016. |
Number and percentage of managers and functional heads of procurement and materiel whose performance evaluation includes support and contribution toward green procurement in the fiscal year.
JUS Implementation Strategies All managers and functional heads of procurement and/or materiel management will be required to include support and contribution to green procurement objectives in their employee performance evaluations. Criteria to identify functional heads of procurement and/or materiel management were developed in 2010 and continue to be applied. Sample clauses to include in employee performance evaluations are circulated annually to all affected employees. |
Number: 36 of a total number of 37 Percentage: 97 percent Targeted Performance Level: 100 percent by March 31, 2017 Performance Status: Target will be met DPR Statement In fiscal year 2015-2016 at Justice Canada, 36 (97 percent) of 37 targeted managers and functional heads of procurement and/or material management had support and contributions to green procurement included in their performance agreements and evaluations. |
Departmental green procurement target
By March 31, 2017, 70 percent of chairs and panels purchases will include criteria to reduce the environmental impact associated with the production, acquisition, use, and/or disposal of the furniture.
| Performance indicator | Performance level achieved |
|---|---|
Dollar value or volume of chairs and panels purchased through a contract awarded by Accommodation and Contracting Officers that meets the target objective relative to the total dollar value or volume of all chairs and panels purchases for the year in question. |
Performance level achieved: 70 percent Targeted Performance Level: 50 percent by March 31, 2016 Performance Status: Exceeded DPR Statement By March 31, 2016, 70 percent of chairs and panels purchased through contracts awarded by Justice Canada Accommodations and Contracting Officers were environmentally-preferred models. |
Departmental green procurement target
By March 31, 2017, 100 percent of copy paper purchased through the Standing Offers (SO) will contain a minimum of 30 percent recycled content, as well as meet or exceed the criteria established in the EcoLogo CCD-077 standard for paper, or equivalent.
| Performance indicator | Performance level achieved |
|---|---|
Dollar value or volume of copy paper that meet the target objective relative to the total dollar value or volume of all copy paper purchases in the year in question. JUS Implementation Strategies 100 percent of copy paper purchased through the Standing Offers (SO) will contain a minimum of 30 percent recycled content, as well as meet or exceed the criteria established in the EcoLogo CCD-077 standard for paper, or equivalent. |
Targeted Performance Level: 100 percent by March 31, 2017 Performance Status: Achieved DPR Statement During fiscal year 2015-2016, 100 percent of all paper purchased through Public Service and Procurement Services Canada’s (PSPC) National Master Standing Offer for paper contained a minimum of 30 percent or more recycled content. |
Departmental green procurement target
By March 31, 2017, 50 percent of office supply purchases will include criteria to reduce the environmental impact associated with the production, acquisition, use, and/or disposal of the supplies.
| Performance indicator | Performance level achieved |
|---|---|
Dollar value or volume of office supply purchases from the Standing Offer that meet the target objective relative to the total dollar value or volume of all office supply purchases in the year in question. (Source: Justice RPP 2014-15 Supplementary Tables - GGO) JUS Implementation Strategies It is expected that when PSPC renews the SO for office supplies, it will require Vendors to submit reports with green data. Given this, 50 percent of office supplies purchases from the SO will have environmental features where data can be provided by PSPC to client departments. |
Targeted Performance Level: 25 percent by March 31, 2016 Performance level achieved: 28 percent Performance Status: Exceeded DPR Statement During fiscal year 2015-2016, 28 percent of office supplies Justice Canada purchased through PSPC’s National Master Standing Offer for office supplies met the criteria of reducing the environmental impact associated with the production, acquisition, use, and/or disposal of the supplies. |
| Implementation strategy element or best practice | Performance level achieved |
|---|---|
7.2.1.5. Leverage common-use procurement instruments where available and feasible. JUS Implementation Strategies Where available and feasible, the Department will continue to use PSPC common-use online procurement instruments (e.g. Task and Solutions Professional Services, Task-based Informatics Professional Services, Professional Audit Support Services, Temporary Help Services) for all its contracting requirements. |
Performance Status: Achieved DPR Statement During fiscal year 2015-2016, where available and feasible, Justice Canada’s contracting officers consistently used Public Service and Procurement Canada’s common-use online procurement instruments for all their contracting requirements. |
Target 7.3: Sustainable Workplace Operations
As of April 1, 2015, the Government of Canada will update and adopt policies and practices to improve the sustainability of its workplace operations.
Expected result
Departmental workplace operations have a reduced environmental impact.
| Performance indicator | Performance level achieved |
|---|---|
| An approach to maintain or improve the sustainability of the departmental workplace is in place by March 31, 2015. | DPR Statement Justice Canada’s Sustainable Development Strategy 2014‑2017 was approved in January 2014. This strategy includes the Department’s approach for reducing the impact of its operations on the environment in order to maintain or improve sustainability of its workplace. |
| Implementation strategy element or best practice | Performance level achieved |
|---|---|
7.3.1.1. Engage employees in greening government operations practices. JUS Implementation Strategies
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Performance Status: Achieved DPR Statement Following a review of the Department’s sustainable development governance structures with the aim of maximizing employee engagement, Justice Canada approved its Sustainable Development Engagement Strategy 2014-2017 in July 2014. Speaking to Theme IV of the Federal Sustainable Development Strategy: Shrinking the Environmental Footprint–Beginning with Government, Justice’s Engagement Strategy implementation included the establishment of Green Teams in every region and in headquarters. It also included a communications initiative that targeted specific groups via “brown bag” sessions, broader communities, such as senior management, via regular updates, and the rank-and-file using a variety of internal communications products. |
7.3.1.3. Implementation strategy element or best practice as noted in RPP 2014-2015: Maintain or improve existing approaches to sustainable workplace practices (i.e., printer ratios, paper usage, and green meetings). JUS Implementation Strategies
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Performance Status: Exceeded DPR Statement In fiscal year 2015-2016, Justice Canada maintained existing approaches to sustainable workplace practices (i.e., printer ratios, paper usage, and green meetings) by:
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7.3.1.4. Minimize the ratio of information technology (IT) assets per employee. JUS Implementation Strategies
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Performance Status: Achieved DPR Statement In fiscal year 2015-2016, Justice Canada continued progress toward its goal to minimize the ratio of information technology assets per employee. More than 95 percent of Justice Canada employees (excluding those working in Legal Services Units in other federal government departments or agencies) conformed to the Department’s policy of one laptop/desktop or tablet per user. This progress is in keeping with the Government of Canada’s approach to IT, as set out in its Strategic Plan 2016-2020, and is part of Justice Canada’s multi-year approach toward a sustainable, modern infrastructure that aligns with wider Government of Canada objectives. |
7.3.1.5. Select and operate IT and office equipment in a manner that reduces energy consumption and material usage. JUS Implementation Strategies
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Performance Status: Achieved DPR Statement Following a review of its current IT equipment operation practices, Justice Canada identified opportunities to reduce its environmental impact. During fiscal year 2015-2016, the Department realized a 45 percent reduction in PC-related power consumption by providing laptops as the only computer device to 80 percent of employees (excluding those working in Legal Services Units in other federal government departments or agencies). Justice continues to review and update processes and practices related to the request, approval, purchase, and installation of IT applications with a view to reducing duplication or non-use. |
7.3.1.6. Dispose of e-waste in an environmentally sound and secure manner. JUS Implementation Strategies
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Performance Status: Achieved DPR Statement In fiscal year 2015-2016, Justice Canada tracked and disposed of 6318kg of e-waste at headquarters and in the regions in an environmentally sound and secure manner. The Department continued to monitor its e-waste disposal processes and strategies. |
7.3.1.7. Reuse or recycle workplace materiel and assets in an environmentally sound and secure manner. JUS Implementation Strategies
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Performance Status: Achieved DPR Statement In fiscal year 2015–2016, Justice Canada developed and disseminated communications products designed to educate employees on the programs and processes available for toner and battery recycling. Through its participation in a combination of government and private recycling programs, including the Call2Recycle program and GCSurplus, for items like batteries, toner cartridges, and office furniture, Justice Canada has effectively reused or recycled workplace materiel and assets in an environmentally sound and secure manner over the past fiscal year and maintains a process to continue doing so. |
7.3.1.9. Increase the population density in office buildings and increase the use of space in special purpose buildings. JUS Implementation Strategies
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Performance Status: Achieved DPR Statement Since fiscal year 2012-13, through its multi-year National Accommodations Plan, Justice Canada reviewed current practices related to the use of space and the application of Government of Canada Workplace 2.0 fit-up standards. Since the implementation of this plan, significant reductions have occurred resulting in an increase in population density and reduction in space use. The renewal of departmental leases and/or office fit-up for special purpose space is designed in accordance with the new Government of Canada Workplace 2.0 standards, resulting in decreased space use and the Department realizing gains in population density in its occupancy holdings. |
6. Sustainable Development Management System
Justice Canada strives to ensure that Canadians have an accessible, fair, and effective system of justice that reflects Canadian values, through the development and management of policies and programs aligned with sustainable development principles and practices.
As part of its mandate, the Department provides the Canadian federal government with legal advice and services that consider sustainable development principles. This role includes developing policy and programs, preparing legislative and regulatory instruments, and supporting regulatory enforcement. In general, responsibilities for sustainable development at Justice Canada are organized around the three principal priority areas of the Department’s Program Alignment Architecture—Stewardship of the Canadian Legal Framework; Legal Services to Government Programs; and Internal Services.
The Federal Sustainable Development Act (2008) states that “the Government of Canada accepts the basic principle that sustainable development is based on an ecologically efficient use of natural, social and economic resources.” Justice Canada supports the three sustainable development pillars—environmental, social, and economic. Environmental considerations are included in its operational decisions, more specifically by supporting Theme IV of the Federal Sustainable Development Strategy: Shrinking the Environmental Footprint–Beginning with Government. This is achieved through the Department’s Sustainable Development Strategy and related implementation plans, comprising targets linked to environmental performance considerations related to the procurement of goods and services, as well as the operations of the workplace. The social pillar is supported, for example, through Justice’s work on access to justice and gender-based analysis. Finally, the economic pillar is supported through the Department’s commitment to deliver legal services—whether that be legislation, litigation, or advisory work—in the most effective, efficient, and innovative way possible.
7. Strategic Environmental Assessment
Justice Canada is drafting its action plan in response to audit recommendations emerging from the Office of the Auditor General’s Sustainable Development Audit that began in 2015-16. The Justice action plan will aim to ensure that the Cabinet Directive on the Environmental Assessment of Policy, Plan and Program Proposals is applied consistently as part of its decision-making processes.
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