The Review Board Systems in Canada: An Overview of Results from the Mentally Disordered Accused Data Collection Study

Appendix A: Data Collection Form

Please ensure that ALL fields are completed using the instructions even when the information is not applicable or unknown. NO FIELD CAN BE LEFT BLANK! If you have any questions, please contact:

Jeff Latimer, Senior Researcher Officer, Research and Statistics Division, Department of Justice Canada

SECTION A: SOCIO-DEMOGRAPHIC INFORMATION
1. FPS Number

Fingerprint System Number refers to the RCMP identification number used in CPIC.

  • 99999999 = Unknown
2. Review Board Identification Number The file number unique to Review Boards that allows for identification in case there is a need to re-access the file to fix data errors. If there is no file number, use the first four letters of the last name and the year of birth (e.g., SMIT69).
3. Province
  • 1 = Newfoundland
  • 2 = Prince Edward Island
  • 3 = Nova Scotia
  • 4 = New Brunswick
  • 5 = Quebec
  • 6 = Ontario
  • 7 = Manitoba
  • 8 = Saskatchewan
  • 9 = Alberta
  • 10 = British Columbia
  • 11 = Nunavut
  • 12 = Northwest Territories
  • 13 = Yukon
4. City Code

Indicate the city in which the accused is currently residing. Refer to the list of city codes in Appendix A (sorted alphabetically).

  • 999 = Unknown
5. Date of Birth Month / Day / Year
  • 99/99/99 = Unknown
6. Sex
  • 1 = Male
  • 2 = Female
  • 9 = Unknown
7. Aboriginal Status Code Non-Aboriginal only when it is clear that the accused/offender is NOT Aboriginal; otherwise code Unknown.
  • 1 = First Nation
  • 2 = Inuit
  • 3 = Métis
  • 4 = Aboriginal (unspecified)
  • 5 = Non-Aboriginal 9=Unknown
8. Marital Status The marital status of the accused at the time of the offence.
  • 1 = Married
  • 2 = Common-law
  • 3 = Single (never married)
  • 4 = Other (all other choices)
  • 9 = Unknown
9. Legal Status
  • 1 = NCR Insanity (pre-1992)
  • 2 = NCR Mental Disorder
  • 3 = Unfit to Stand Trial
  • 9 = Unknown
10. Dual Status Code 4 when it is clear that an accused is ALSO serving a sentence for a conviction BUT it is not clear if the conviction was before or after the NCR/UST finding.
  • 1 = Only UST/NCRMD
  • 2 = NCR/UST & serving a sentence for a PREVIOUS conviction
  • 3 = NCR/UST & serving a sentence for a SUBSEQUENT conviction
  • 4 = NCR/UST & serving sentence but timeframe unknown
  • 9 = Unknown