Annual Report to Parliament 2019-2020
Access to Information Act

PDF Version

Table of Contents

Introduction

The Access to Information Act (ATIA) was proclaimed into force on July 1, 1983.

The ATIA gives Canadian citizens, permanent residents and any person and corporation present in Canada a right of access to information contained within government records, subject to specific and limited exceptions. The ATIA complements but does not replace existing procedures for obtaining government information. It is not intended to limit in any way the access to government information that is normally available to the public upon request.

Section 72 of the ATIA requires that the head of every government institution prepare for submission to Parliament an annual report on the administration of the ATIA within the institution during each fiscal year.

The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution. With respect to fees collected under the ATIA, the information reported is in accordance with the requirements of section 20 of the Service Fees Act.

This thirty-seventh Annual Report on the Administration of the ATIA is prepared in accordance with section 72 of the ATIA and section 20 of the Service Fees Act. It is intended to describe how the Department of Justice administered its responsibilities during the 2019-20 fiscal year.

Part I – General Information

Department Of Justice

To better understand the context within which the ATIA is administered, this section provides background information about the Department of Justice.

The Department of Justice has a dual mandate. This mandate stems from the dual role of the Minister of Justice, who is also the Attorney General of Canada.

In support of the Minister of Justice, the Department is responsible for providing policy and program advice and direction through the development of the legal content of bills, regulations and guidelines. In support to the Attorney General of Canada, the Department is responsible for litigating civil cases by, or on behalf of the Federal Crown and for providing legal advice to federal law enforcement agencies and other government departments.

Access To Information Activities

The Access to Information and Privacy (ATIP) Coordinator is accountable for the development, coordination and implementation of effective policies, guidelines, systems and procedures in order to enable efficient processing of requests under the ATIA. The Coordinator is also responsible for related policies, systems and procedures stemming from the ATIA.

Activities of the ATIP Office include:

Monitoring Compliance

The workload is assessed, through the ATIP Case Management System, on a daily basis in order to ensure that workload is evenly distributed and effectively managed to meet statutory deadlines. Various reports are produced on a weekly, bi-weekly, monthly and quarterly basis to ensure that all levels of officials are advised.

Organization For The Implementation Of Access To Information Activities

The ATIP Coordinator, who is also referred to as the ATIP Director, has full authority delegated by the Minister for the administration of the Act. For the purpose of increased executive oversight, full authority is also conferred to the Assistant Deputy Minister and Chief Financial Officer, Management Sector and the Chief Information Officer. The Delegation Order can be found at Appendix A of this report.

Within the ATIP Office, 25.92 employees were dedicated on a full-time basis to the administration of the ATIA and related functions. The organizational chart of the ATIP Office is as follows:

Organizational chart of the ATIP Office described below

Organizational Chart of the ATIP Office – Text version

Listing the title of each position, this organizational chart describes the reporting structure of the ATIP Office:

  • The head of the Office is the ATIP Director.
  • 1 Administrative Assistant, 2 Managers, ATIP Operations, 1 Legal Counsel, 1 Manager, ATIP Policy Center and 1 Manager, Proactive publication & intake report to the ATIP Director.
  • 3 Team Leaders and 3 Senior Advisors report to the Managers, ATIP Operations and to the Manager, Proactive publication & intake.
    • Each team reports to a Team Leader:
      • Team 1 is composed of ATIP Advisors and ATIP Analysts.
      • Team 2 is composed of Junior Analysts and Processing Assistant.
      • Team 3 is composed of ATIP Analysts
  • 1 Senior Policy Advisor, 1 Systems Administrator and 1 junior administrator report to the Manager, ATIP Policy Center.

Officials of the Department were directly involved in the application of the ATIA by making recommendations concerning the disclosure of records and by ensuring compliance with the provisions of the Act.

The stages for processing requests are as follows:

Stages for processing requests described below
Stages for Processing Requests – Text version

This flowchart tracks the processing life cycle of an Access to Information request. Once a request has been received, it is analyzed and a search for relevant records is conducted. The records that are found are reviewed in light of recommendations that have been received. The records are then prepared for release as a response package. Once the response package has been finalized, it is reviewed and approved by the ATIP Director. Upon approval, the response package is sent out to the requester.

The reading rooms at the Department of Justice headquarters and those located in the regional offices across Canada make available to the public the most recent published version of Info Source, as well as departmental publications and manuals. Many of these publications can be found on the Department of Justice and the Treasury Board Secretariat’s websites.

Administrative Issues

Reporting on Access to Information fees for the purposes of the Service Fees Act

The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution.

With respect to fees collected under the Access to Information Act (ATIA), the information below is reported in accordance with the requirements of section 20 of the Service Fees Act.

In accordance with the Interim Directive on the Administration of the ATIA, issued on May 5, 2016, the Department of Justice waives all fees prescribed by the Act and Regulations, other than the $5.00 application fee set out in paragraph 7(1)(a) of the Regulations.

During this reporting period, the Department collected $2,515.00 (503 requests). Fees were waived in 173 instances for an amount of $865.00. There were no service agreements under section 96 of the ATIA. 

As indicated below, the total cost for operating the Access to Information Program in 2019-20 amounted to $2,488,329.00.

Salary and Administrative Expenditures

A total of 25.92 full-time equivalents were utilized on a full-time basis in the administration of the ATIA. The salary expenditures amounted to $2,097,704.

The administrative expenditures amounted to $367,597 which included professional services contracts.

These costs do not include resources expended by the Department’s other sectors to meet the requirements under the ATIA.

Accomplishments

The Department of Justice continued to strive to provide leadership and improve its performance in order to maintain the highest standards of service. For fiscal year 2019-20, the ATIP Office has accomplished the following:

Education and Training

ATIP officers regularly provided advice and informal training on the application of ATIP legislation to departmental employees who must review relevant records requested under the ATIA.

Formal awareness information sessions were also offered to other sectors within the Department. Particular emphasis is placed on those aspects of the Act that are directly related to the employees’ areas of responsibility. Nine sessions and a town hall kiosk were provided this fiscal year (for a total of 105 participants for the sessions and multiple participants for the kiosk):

The Centre for Information and Privacy Law also offered training to 325 departmental employees, including through the Department of Justice’s Learning Program and to employees from other government departments:

ATIP training is part of the recommended courses under the values and ethics component of the Department’s Roadmap for new Managers. An e-orientation deck is posted on the Department’s Intranet site for employee consultation.

ATIP training is part of the recommended courses under the values and ethics component of the Department’s Roadmap for new Managers. An e-orientation deck is posted on the Department’s Intranet site for employee consultation.

ATIP employees regularly participate in collective awareness sessions with ATIP Counsel to review recent jurisprudence and case law related to the ATIA. The ATIP Counsel participates in monthly ATIP Practice Group meetings during which information is exchanged and viable solutions are proposed. The Practice Group is open to all departmental counsel, including those from Legal Services Units, and its mandate is to discuss questions such as the right of access to information or privacy issues.

In addition to mentorship and partnership relationships, workshops and presentations are also regularly provided within the ATIP Office on various topics concerning the application of the ATIA and related policy and procedures. This allows ATIP employees to benefit from each other’s respective levels of experience and knowledge.  This year, ATIP held six internal sessions, with 10 participants. 

Finally, ATIP employees participated in training sessions, conferences and seminars organized by the Treasury Board Secretariat or by various associations on matters relating to both access and privacy. These exchanges provide updates for employees in the development of ATIP and upcoming trends in this area.

Part II – Report On The Access To Information Act

Requests Under The Access To Information Act

Statistical Report

The Annual Statistical Report for fiscal year 2019-20 is included at Part III of this report.

Interpretation of the Statistical Report

Overview of Requests Pursuant to the Access to Information Act
Fiscal Year # of Requests Received # of Requests Completed # of Pages Processed # of Pages Released
2019-20 640 679 340,277 60,411
2018-19 886 797 136,954 42,221
2017-18 809 702 131,594 32,170

Request Received Pursuant to the Access to Information Act

640 requests were received during the period under review. In addition, 326 requests were carried forward from previous years, for a total of 966 requests to process.

The media was the largest group of requesters. Of the 640 requests received during this reporting period, 208 (34%) requests came from the media, followed by 199 (31%) requesters who declined to identify the source and 138 (22%) from the public.

Number of Requests by Source described below

Number of Requests by Source - Text version

This pie graph illustrates the percentage of total requests that were received during the reporting period from the following sources: academia (4%), business (8%), media (34%), organizations 1%), the public (22%) and decline to identify (31%).

Requests Completed Pursuant to the Access to Information Act

679 requests were completed during the period under review. 287 requests were carried forward to be completed in fiscal year 2020-21.

Of the 679 requests, 72% were completed within the allowable time limits.

There was an increase in the number of pages released from those of the previous year (43%). Responding to formal access to information requests involved the review of 340,277 pages, of which 60,411 were partially or entirely disclosed.

Disposition of Completed Requests

Of the 679 requests completed in fiscal year 2019-20:

The remaining 497 requests were released in the following manner:

Disposition of Completed Requests described below

Disposition - Text version

This pie graph illustrates the percentage of requests that were completed during the reporting period with the following dispositions: All Disclosed (9%), Disclosed in Part (88%), All Exempted (2%) and All Excluded (1%).

Completion Time and Extensions

Out of 679 requests completed in 2019-20, 336 (50%) were processed within 30 days or less.

Completion Time described below

Completion Time - Text version

This pie graph illustrates the percentage of requests that were completed during the reporting period within the following timeframes: 1 to 15 days (14%), 16 to 30 days (36%), 31 to 60 days (13%), 61 to 120 days (18%), 121 to 180 days (6%), 181 to 365 days (8%) and 366 days or more (5%).

The ATIP Office routinely monitored the processing time for access to information requests. This routine monitoring is done through various statistical reports (weekly, monthly, quarterly and yearly) and meetings with ATIP staff to ensure that requests are being processed in a timely manner. All ATIP staff, portfolio contacts and senior management are made aware of the performance metrics. In some instances, the Department found it necessary to seek extensions to the prescribed time limits due to the large number of records (52 times) and/or to consult with other government institutions (129 times) or third parties (137 times).

Exemptions Invoked

The Department invoked exemptions under the ATIA for 454 requests. In descending order, section 21, which exempts information relating to the internal decision-making processes of government was invoked most often (463 times). This is followed by section 19 (281 times), which exempts personal information, and section 23 (274 times), which exempts information relating to solicitor-client privilege. For further details regarding all the exemptions invoked, please refer to the Statistical Report at Part III of this Report.

Exclusions Cited

Exclusions were invoked a total of nine times pursuant to section 68 (published material or material available for purchase by the public) and 271 times pursuant to section 69 (confidences of the Queen's Privy Council for Canada) of the ATIA.

Method of Access

A total of 38 requesters wanted paper copies and 445 requesters chose to receive information on CD-ROM at no extra charge, thereby eliminating the costs for photocopies as well as reducing the ATIP Office's paper footprint.

Fees and Fee Waivers

During the reporting period $2,515.00 was collected in application fees and fees were waived in 173 instances ($865.00).

The Department offers the requesters the possibility of receiving the release package on CD-ROM at no charge, an option which tends to be more widely accepted.  As well, the Department moved toward an E-Post solution in 2019-20.

Consultations by other Federal Institutions or Departments

Overview of Consultations Requests Received from Other Government Institutions and Organizations
Fiscal Year # of Requests Received # Pages Received # of Requests Completed # of Pages Reviewed
2019-20 512 12,837 484 16,324
2018-19 413 18,052 419 19,226
2017-18 486 13,700 443 14,998

During the period under review, the Department received 512 requests from other government institutions and organizations requesting recommendations regarding records originating from, pertaining to, or of interest to the Department of Justice. In addition, 78 consultations outstanding from previous years were carried over, for a total of 590 to process.

Of the 590 consultations active throughout the reporting period, 484 were completed during the 2019-20 fiscal year (16,518 pages) and the remaining 106 were carried forward to be completed in fiscal year 2020-21.

Other types of Requests

Informal Requests

The policy of the ATIP Office is to process requests on an informal basis when records have already been released in response to previous ATIA requests or where the Department has already informally released documents elsewhere. As a result of the online posting of summaries of completed ATIA requests, there was an increase of informal requests for previously released information.

The ATIP Office processed 503 informal requests. This number does not include the numerous emails or telephone calls from potential applicants who were responded to informally or were redirected to other institutions.

Advice

The ATIP Office also acted as a resource on several occasions for departmental officials, as well as those from other government institutions, offering advice and guidance on the provisions of the legislation and related policies. The Office was consulted on the disclosure and collection of information on a wide-range of issues.

Complaints, Investigations and Federal Court Cases

Complaints Filed

79 complaints were filed with the Office of the Information Commissioner of Canada (OIC) during the reporting period. The reasons for the complaints were as follows:

Completed Investigations

Complaint findings are defined as follows:

Well-founded: The OIC found evidence of the complainant’s rights being denied under the Access to Information Act.

Well-founded, resolved: The institution took remedial action to the satisfaction of the OIC during the course of the investigation. The OIC did not need to provide a recommendation to the head of the institution.

Well-founded, resolved with recommendations: If the head of the institution accepted the OIC recommendations and remedial action was taken by the institution to the satisfaction of the OIC, the matter is considered resolved and no further action by the OIC is necessary;

Well founded, not resolved: If the head of the institution did not accept the recommendations of the OIC, or if the remedial action was not to the satisfaction of the OIC, the complainant will be informed that the matter is not resolved and the complainant, or the OIC with the complainant’s consent, can pursue the matter in Court where the matter relates to the refusal.

Not well-founded: As a result of the investigation, the OIC found that the institution applied the ATIA correctly.

Settled by agreement of the parties: The complaint was settled to the satisfaction of all parties without the need for the OIC to make a finding.

Discontinued: The complaint was withdrawn or abandoned by the complainant before allegations were fully investigated. In some cases, the complainant did not respond to the OIC’s request for representations within a reasonable time period, or cannot be located.

A total of 68 investigations were completed during the reporting period, some of which had been carried forward from previous years. Out of these 68, 33 were well-founded resolved, 10 were not well-founded, and 24 were discontinued by the complainant and one (1) was settled. No key issues were raised as a result of these complaints.

Review by the Federal Court of Canada

One (1) application was filed before the Federal Court pursuant to section 41 of the ATIA during the reporting period.

Part III – Annual Statistical Report

Statistical Report on the Access to Information Act

Name of institution: Department of Justice

Reporting period: 2019-04-01 to 2020-03-31

Section 1: Requests Under the Access to Information Act

1.1 Number of requests
  Number of Requests
Received during reporting period 640
Outstanding from previous reporting period 326
Total 966
Closed during reporting period 679
Carried over to next reporting period 287
1.2 Sources of requests
Source Number of Requests
Media 218
Academia 24
Business (private sector) 51
Organization 10
Public 138
Decline to Identify 199
Total 640
1.3 Informal requests - Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
39 409 51 0 4 0 0 503

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.

Section 2: Decline to act on vexatious, made in bad faith or abuse of right requests

Section 2: Decline to act on vexatious, made in bad faith or abuse of right requests
  Number of Requests
Outstanding from previous reporting period 0
Sent during reporting period 0
Total 0
Approved by the Information Commissioner during
reporting period
0
Declined by the Information Commissioner during reporting period 0
Carried over to next reporting period 0

Section 3: Requests Closed During the Reporting Period

3.1 Disposition and completion time - Number of requests
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 4 27 5 4 3 0 0 43
Disclosed in part 15 112 76 118 36 49 34 440
All exempted 0 5 1 2 0 2 1 11
All excluded 0 0 0 1 1 1 0 3
No records exist 32 84 4 0 0 0 0 120
Request transferred 5 0 0 0 0 0 0 5
Request abandoned 38 14 0 0 4 1 0 57
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Decline to act with the approval of the Information Commisioner 0 0 0 0 0 0 0 0
Total 94 242 86 125 44 53 35 679
3.2 Exemptions
Section Number of Requests
13(1)(a) 28
13(1)(b) 2
13(1)(c) 9
13(1)(d) 0
13(1)(e) 1
14 56
14(a) 10
14(b) 3
15(1) 57
15(1) - I.A.Table note i 0
15(1) - Def.Table note ii 0
15(1) - S.A.Table note iii 0
16(1)(a)(i) 1
16(1)(a)(ii) 0
16(1)(a)(iii) 0
16(1)(b) 1
16(1)(c) 2
16(1)(d) 0
16(2) 35
16(2)(a) 0
16(2)(b) 0
16(2)(c) 7
16(3) 0
16.1(1)(a) 0
16.1(1)(b) 0
16.1(1)(c) 0
16.1(1)(d) 0
16.2(1) 2
16.3 0
16.4(1)(a) 0
16.4(1)(b) 0
16.5 0
16.6 0
17 5
18(a) 2
18(b) 10
18(c) 0
18(d) 0
18.1(1)(a) 0
18.1(1)(b) 0
18.1(1)(c) 0
18.1(1)(d) 0
19(1) 281
20(1)(a) 3
20(1)(b) 32
20(1)(b.1) 0
20(1)(c) 34
20(1)(d) 12
20.1 0
20.2 0
20.4 0
21(1)(a) 259
21(1)(b) 182
21(1)(c) 21
21(1)(d) 1
22 9
22.1(1) 0
23 274
23.1 0
24(1) 3
26 0
3.3 Exclusions
Section Number of Requests
68(a) 8
68(b) 0
68(c) 0
68.1 1
68.2(a) 0
68.2(b) 0
69(1) 0
69(1)(a) 6
69(1)(b) 0
69(1)(c) 0
69(1)(d) 4
69(1)(e) 24
69(1)(f) 1
69(1)(g) re (a) 76
69(1)(g) re (b) 0
69(1)(g) re (c) 57
69(1)(g) re (d) 33
69(1)(g) re (e) 41
69(1)(g) re (f) 29
69.1(1) 0
3.4 Format of information released
Paper Electronic Other Formats
38 445 0

3.5 Complexity

3.5.1 Relevant pages processed and disclosed
Number of Pages Processed Number of Pages Disclosed Number of Requests
340,277 60,411 554
3.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100 Pages Processed 101-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More Than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 35 595 6 848 1 610 1 116 0 0
Disclosed in part 310 4104 84 13211 24 8926 16 15135 6 16791
All exempted 4 0 4 0 2 0 1 0 0 0
All excluded 2 0 0 0 1 0 0 0 0 0
Request abandoned 53 39 3 36 0 0 1 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 404 4738 97 14095 28 9536 19 15251 6 16791
3.5.3 Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 25 0 0 0 25
Disclosed in part 334 0 3 7 344
All exempted 4 0 2 0 6
All excluded 3 0 0 0 3
Request abandoned 6 0 0 2 6
Neither confirmed nor denied 0 0 0 0 0
Total 372 0 5 7 384

3.6 Closed requests

3.6.1 Number of requests closed within legislated timelines
  Requests closed within legislated timelines
Number of requests closed within legislated timelines 489
Percentage of requests closed within legislated timelines (%) 72

3.7 Deemed refusals

3.7.1 Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines Principal Reason - Number of requests
Interference with Operations / Workload External Consultation Internal Consultation Other
190 144 16 18 12
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of Days Past Legislated Timelines

Number of Requests
Past Legislated Timeline Where No Extension Was Taken

Number of Requests Past Legislated Timeline Where an Extension Was Taken Total
1 to 15 days 17 25 42
16 to 30 days 5 13 18
31 to 60 days 4 25 29
61 to 120 days 4 28 32
121 to 180 days 3 13 16
181 to 365 days 6 27 33
More than 365 days 1 19 20
Total 40 150 190
3.8 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Section 4: Extensions

4.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a) Interference With Operations 9(1)(b) Consultation Section 69 9(1)(b) Consultation Other 9(1)(c) Third-Party Notice
All disclosed 0 0 9 0
Disclosed in part 48 124 119 0
All exempted 2 1 4 0
All excluded 0 3 0 0
No records exist 1 0 1 0
Request abandoned 1 1 4 0
Total 52 129 137 0
4.2 Length of extensions
Length of Extensions 9(1)(a) Interference With Operations 9(1)(b) Consultation Section 69 9(1)(b) Consultation Other 9(1)(c) Third-Party Notice
30 days or less 19 9 71 0
31 to 60 days 15 63 36 0
61 to 120 days 10 56 29 0
121 to 180 days 1 1 1 0
181 to 365 days 3 0 0 0
365 days or more 4 0 0 0
Total 52 129 137 0

Section 5: Fees

Fee Type Fee Collected Fee Waived or Refunded
Requests Amount Requests Amount
Application 503 $2,515 173 $865
Other fees 0 $0 0 $0
Total 503 $2,515 173 $865

Section 6: Consultations Received From Other Institutions and Organizations

6.1 Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 512 12837 3 37
Outstanding from the previous reporting period 78 7816 2 157
Total 590 20653 5 194
Closed during the reporting period 484 16324 5 194
Pending at the end of the reporting period 106 4329 0 0
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 46 13 27 27 3 1 0 117
Disclose in part 12 24 62 57 12 19 6 192
Exempt entirely 3 2 3 5 2 0 0 15
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 2 0 0 0 0 0 0 2
Other 87 19 12 29 7 2 2 158
Total 150 58 104 118 24 22 8 484
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 1 0 0 1 0 0 0 2
Disclose in part 1 0 1 1 0 0 0 3
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 2 0 1 2 0 0 0 5

Section 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1,000 Pages Processed 1,001-5,000 Pages Processed More Than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 15 244 1 202 0 0 0 0 0 0
16 to 30 18 294 5 1332 1 0 0 0 0 0
31 to 60 32 508 4 307 0 0 0 0 0 0
61 to 120 17 494 1 26 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 1 80 1 56 0 0 0 0 0 0
365 0 0 0 0 0 0 0 0 0 0
Total 83 1620 12 1923 1 0 0 0 0 0
7.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1,000 Pages Processed 1,001-5,000 Pages Processed More Than 5,000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Section 8: Complaints and Investigations

Complaints and Investigations
Section 32 Notice of intention to investigate Subsection 30(5) Ceased to investigate Section 35 Formal representations Section 37 Reports of finding received Section 37 Reports of finding containing recommendations issued by the Information Commissioner Section 37 Reports of finding containing orders issued by the Information Commissioner
79 0 14 8 0 0

Section 9: Court Action

9.1 Court actions on complaints received before June 21, 2019 and on-going
Section 41 (before June 21, 2019) Section 42 Section 44
0 0 0
9.2 Court actions on complaints received after June 21, 2019
Section 41 (after June 21, 2019)
Complainant (1) Institution (2) Third Party (3) Privacy Commissioner (4) Total
1 0 0 0 1

Section 10: Resources Related to the Access to Information Act

10.1 Costs
Expenditures Amount
Salaries $2,097,704
Overtime $23,028
Goods and Services Professional services contracts $367,597
Professional services contracts $345,367
Other $22,230
Total $2,488,329
10.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities 
Full-time employees 25.92
Part-time and casual employees 0.23
Regional staff 0.00
Consultants and agency personnel 1.74
Students 0.11
Total 28.00

Appendix A – Delegation Order

Delegation Order described below

Access to Information and Privacy Act Delegation Order - Text version

The Minister of Justice of Canada, pursuant to section 73 of the Access to Information Act and the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers and functions of the Minister as the head of a government institution, under the section of the Act set out in the schedule opposite each position. This designation replaces the attached designation.

Schedule
Position Privacy Act and Regulations Access to Information Act and Regulations
The Deputy Minister 33(2) and 35(1) 35(2) and 37(1)
The Director, Access to Information and Privacy Office Full authority Full authority
The Assistant Deputy Minister Management Sector and Chief Financial Officer Full authority Full authority
The Chief Information Officer Full authority Full authority
The Chief of Operations, Chief of Policy and the Legal Counsel, Access to Information and Privacy Office 15, and the mandatory provisions of 26 for all records 8(1), 9, 11(2) to (6) inclusive, and the mandatory provisions of 19(1) for all records
The Senior Access to Information and Privacy Advisors 15 for all records 8(1) and 9 for all records

Dated, at the City of Ottawa,
May 2016

The Honourable Jody Wilson-Raybould
Minister of Justice